AMPORT PARISH COUNCIL

Minutes of the Ordinary Meeting held on Monday June 16^th 2003 ^at 7.45pm at Amport School

Mr Morrison, Mr Maurice Hardy, Mrs D.Preston, Mrs C Mallam, Mrs S.Hammer
Mr George Bacon, Mr Neville Geake,
Mrs Suzanne Hoare (Clerk)
Mrs Unwin, the village correspondent was present +4 members of the public.

Apologies, Mr Southern, Lt Col Stephens, Mr Ian Long

These were agreed and signed

3. Matters Arising

1. A303- Maurice Hardy was handed the folder containing correspondence from the previous investigation into the junction at Sarson Lane. He will now act as the representative of the Parish Council, Maurice to produce a positive outcome to this situation MH 
2. Play Area on the Green – A cheque for £990 has been sent to Timberline as deposit to allow work to commence at the beginning of August. Comments concerning funding were aired including those by absent councillors. A decision was taken to defer full funding discussions until the next meeting.
   The Green – George Bacon has produced guidelines for parties wishing to use the Green; all councillors were in favour of their adoption. The 2 wedding parties (Aug 23,Oct 4), the hog roast (Aug 30) and the proposed jazz event (Sept 6) will be sent forms for completion CLERK
   The Public were invited to comment on these proposals and a follow up audit was proposed
3. Village Design Statement – Neville Geake presented his synopsis of content from other Parish VDS.He invited comment and the Chairman proposed an open meeting with the aim to encourage a committee of 5 to be formed (not necessarily from the PC). Next Meeting will determine date NG/IM
4. Footpaths- Discussion took place concerning a second cut. Maurice Hardy will now adopt the role of Footpath Officer and conduct a survey of paths to report to the next meeting MH
5. Retiring Dinner – The Chairman felt that cost and finding a suitable date were problems and proposed a Drinks Party instead. The date is yet to be set IM/CS

1. TVN.00943/7 Provision of dormer window, alterations to existing dormer windows, provision of glazed porch and glazed veranda Trillick, Furzedown Lane Support
2. TVN.03036/4 Erection of two dwellings and garages for Westmead, West Mead, Weyhill No Objection – misleading statement
3. TVN.08809 Erection of double garage with storage over 1 New Cottages Furzedown Lane No Objection
4. TVN.08796 Erection of replacement agricultural store/tractor shed Elmstead Farm, Wiremead Lane East Cholderton No Objection
5. TVN.02205/2 Erection of conservatory to side of house The Red House, Dauntsey Lane, Weyhill No Objection

TVN.01424/11 Construction of vehicular access land adjoining Millway house, Weyhill Consideration by committee 29.5 ….Permission
TVN.08478/1 Erection of detached 4 bedroom dwelling (amended design) The Bothy , Furzedown Lane Permission
TVN.01169/9 outline –Erection of dwelling Land adjacent Lime Cottage Amesbury Road Weyhill Refused
TVN.02962/2 Two-storey extension to enlarge 9 Laundry Cottages Cholderton Road Amport Refused
TVN.07637/1 Single storey extension at 22 Fairways Weyhill Amport Permission

The following cheques were presented for signature at the meeting -
Mr Horne (Bus Shelter cleaning) £30.00
S.A.Hoare (Salary 610.50+expenses 23.77) £634.27
Hampshire County Youth Band Donation £50.00
A budget up date was presented showing the current financial position -
The current balance being £16,117 plus £4,552 from Stroud’s Field.
The external audit documentation has been received and must be submitted during September, a finance meeting will be arranged for late July CLERK/IM/TS

Jenny Wilkinson of the Amport School Governors has informed the PC that the School would like to see no parking Zigzag lines painted on the road outside the school. Discussion took place on this issue and it was felt that a site meeting was needed. The Chairman will speak to Police Sgt Phillips and Ian Long, as School Liaison Officer or George Bacon will be asked to attend IM/IL/GB
Rosie Latter has reported excessive dog fouling on the footpath by the Cottage on the Green running back towards Sarson Mill. Bins will not be an option on Private land clerk to write an insert for PMag
The Amport Inn is to open a Function Room, which will be placed at the disposal of the PC on most Mondays, a decision on any possible move will be made when all councillors are present. Deferred
A provisional map of open country and registered land in our parish has been received. The Green is not recorded as registered common land. The clerk will follow up this matter CLERK
A flooding survey has been received, the clerk to reply citing flooding outside Flagons and Guyatt Cottage as a problem. CLERK
Hampshire Youth Band- Councillors present were in favour of sending a donation of £50.00.
Quality Parish Councils No interest.
A query regarding footpaths near Weyhill from Mr Andy Harries was passed to Maurice Hardy for investigation and response. MH

SH – Millway House, local residents are complaining of the smell from burning clinical waste CLERK will contact Environmental Health at TVBC.
CM – Expressed concern over the development at the old watercress beds, the Chairman reported that a meeting late last year with TVBC led to hedge planting and removal being verbally approved.
Concern was expressed over the height of some fences being erected at Sarson Mill. The Chairman suggested complainants checked plans at TVBC
NG – How many people are there on electoral role? 966
There is a pothole on the footbridge at the bottom of footpath 6 MH
The 30mph signs are disappearing in the hedge at East Cholderton The Chairman will improve visibility. Concern has been expressed of the hedge in Monxton road. The clerk will write to Dr Hoole.
Members of the Parish Council felt the Minutes should be briefer, this will be implemented. Clerk