Minutes of the Ordinary Meeting held on Monday February 16^th 2004 at 7.45pm at Amport School

Mr I. Morrison, (Chairman), Lt Col Stephens, (Vice Chairman), Mrs C Mallam, Mr Neville Geake, (arrived 9.10pm) Mrs S.Hammer, Mr Maurice Hardy
Mrs Unwin, the village correspondent plus 6 members of the public
Apologies, Mr Ian Long and Mr George Bacon Mr T.Southern, Mrs Diana Preston
Mrs Suzanne Hoare (Clerk)

2. Minutes of the Previous Meetings

These were agreed and signed.

1. Amport TalkBack
   A new draft flyer was shown to members present. Discussions on photos, whether members wanted to include e-mail addresses and tel.nos took place. The flyers will be delivered by hand in April when Diana Preston returns. The flyer will be completed for the next meeting IM
2. The Green and Play area on the Green
   Maria Long has agreed to monitor the new play equipment. Ian Morrison will discuss with Ian Long the current position on the Grant Application to Hampshire Playing Fields. Payment has been received from TVBC for 50% of invoices already submitted. IM
   
   Ian Morrison asked for more short telegraph poles to stop parking on the new Mattas area close to the track. MH to check at Hawk Con/ Bacon
   
   The reply from the Land Registry states that neither part of the Green is registered as owned by the Parish Council, this appears to contradict the recent information received from HCC. A letter has been sent to the County Solicitor seeking clarification on this matter and further discussion on this item is needed to determine whether the Parish Council should seek registration with the Land Registry (the main Green is already registered in the HCC register of Village Greens) Agenda
3. Village Design Statement
   The meeting of the Village Design Statement team on February 10^th at the Amport Inn was well attended. It was proposed that the Parish Council fund a prize for the first completed questionnaire. It was agreed that 3 prizes be funded, Maurice Hardy proposed a Sunday lunch for 2 at the Amport Inn. The questionnaire will be delivered by PC members in Mid- March.
4. Footpaths
   Two quotes have been received
   1. William Ross 2 cuts at £850 +VAT per cut
   2. Mr Petit/ Elliman (Fox /V Dean) £936+VAT per cut

   The third quote has not been received; Clerk to determine whether a 3^rd is necessary. Majority happy with W Ross, as he is local and known. Decision next meeting.

5. Plaque on Dick Aubertin tree. 
   MH said similar were at the Hawk Conservancy and he would bring a photo next time, the cost will be £75 Decision at next meeting.
6. Maurice Hardy reported that he was not happy with present fencing adjacent to the old watercress beds. Clerk to write to Mr Hawkins Byass
7. Mr Guthrie-Harrison has taken action on flooding at Wiremead Lane.
8. Kieron Beattie's Land
   Ian Morrison, HCC, Councillor Pat Pearce, Mr and Mrs Calderly, Karl Goble and Kieron Beattie met to discuss the connection of the water mains of Mr Beattie`s Green Lane site. Cllr Pearce asked Mr Beattie to clarify his method statement with HCC. The Environment Agency have stopped all work until May due to the trout spawning season.
9. Monxton Village Hall
   A letter from D Hodgson was read out giving details of Amport`s proposed involvement. Lengthy discussion took place with most members feeling that little difference would result from renaming the existing Monxton Village Hall. Their Trust Deeds state that "the hall is for the use of Monxton residents and the surrounding areas" Sarah Hammer pointed out that 37% of Amport's residents (those living north of the A303) were not interested or in favour of a change. Despite the general feeling of the members, the Chairman requested the decision be delayed until we had a full council to give all members an opportunity to discuss the proposal. Agenda item at the next Meeting

TVN.07795/1 Erection of single garage Lilac Cottage, Sarson Lane No Objection
TVN.01828/3 Erection of replacement garage/store and two storey rear extension with alterations to dwelling. Stanford House Amesbury Road Weyhill No Objection
TP0.TVBC.00674/2 Crown reduction of Walnut tree Southern Boundary Mullenscote Caravan Park No Objection
TVN.05969/5 Erection of woodland workshop and installation of septic tank Monxton Nurseries. OS parcel 5300 Amport. Objection for the following reasons

1. Impact on views from adjoining Conservation Area
2. Unnecessarily large building. Require TVBC to establish why such a great amount of space needed when applicant has informed Parish that only 2/3 staff will work there.
3. Earlier undertaking from Mr Beattie to Parish that no articulated vehicles will go on site. Drawing 99/071/3 shows artic parked. Access etc not acceptable.
4. Yellow notices not sufficiently prominent
5. Very strong feeling in the Parish on all the above issues.

TVN5969 Water tank reservoirs at Monxton Nurseries OS Parcel 5300 Objection for the following reasons,siting of water tanks above ground, unsuitable. Materials unsuitable
Considerable discussion took place on all the above issues including issue of the septic tank TVBC asked to investigate. Although Mr Beattie had signed a statement with the previous Parish Council on his future proposals in 2002 this was now irrelevant. It was agreed that Councillors Southern and Arnell be fully briefed on this topic and all correspondence be copied to them.

The question of whether Parish Council members were elected to support the views and wishes of the electorate was discussed. Most felt strongly that this was the case. The Chairman expressed the view that he was there to uphold the views of the village within the parameters of legality and to uphold the legal position despite any controversy that ensued.

TVN.08478/2 Erection of double garage at front of site New dwelling The Bothy Consideration by committee 19^th Feb 2004
TVN.08987 Siting of a mobile home Doric House Potters Cross Appeal
TVN.08741/2 Demolition of existing dwelling and replacement 5 bed roomed dwelling Downfield Wiremead Lane Permission
TVN.LB.00269/3 Retention of satellite dish Marigold Cottage Refused
TVN.06792/2 Siting of mobile home at Pipers Hill Appeal

The following cheques were approved and signed by Ian Morrison and Charles Stephens

Street lighting at Fairways     £  76.85
Feb Clerks salary                 £ 203.50

A budget update will be presented at the next meeting

1. Twinning proposed visit by French on 15/16 May Ian Morrison to attend lunch at Amport House.
2. School gate, plans were inspected and it was unanimously voted to grant request for £1000 donation as passed by the previous Parish Council 3 years ago. Clerk to respond
3. Andover Advertiser is set to feature Amport Village at the end of March.
4. Thruxton PC have written concerning overhanging branches at the end of Wiremead lane- seek clarification Clerk 
5. Parish Caretaker Scheme Clerk to request more info

8 A.O.B

1. CM asked for more details of planning objections to be included in the minutes
2. MH showed the planned diversion of traffic from the closure of the A303 - he proposed to write and ask for the diversion to go further than the Mullens Pond exit (West on the A303), up to the Quarley exit where the access roads were deemed to be much safer. Safety considered a paramount issue.
3. Dr Hoole's garden, it was suggested that TVBC should be contacted concerning the refusal to grant the application to extend the at residential curtilage at this site – what is permitted IM to follow up
4. NG asked if one of the planning officers could come and address to PC on relevant issues for planning refusal.
5. CS reported that Stroud's field will be cut on 19^th February.

MEETING CLOSED 10.25PM. NEXT MEETING MONDAY 15^TH MARCH