Minutes of the Annual General Meeting held on Monday May 16^th 2005 at 7.45 pm in Amport School.

Mr I. Morrison, (Chairman), Lt Col Stephens, (Vice Chairman), Mrs Diana Preston, Mrs Sarah Hammer and Mrs Suzanne Hoare (Clerk)
1 member of the public attended.
Apologies. Mr Maurice Hardy, Mrs Carolyn Mallam, Mr Ian Long, Mr Neville Geake, Mr Bill Gore and Mr Tim Southern .

These were agreed and signed.

Monxton PC has objected to the proposed BOAT at Hook Lane and feels comments from Amport are not currently needed.
Ian Morrison contacted Rail track and the bridge at Georgia Farm will be inspected.
Ian Morrison has spoken to Tony Darbyshire about reinstating the rope swing prior to the Rospa inspection later this month.

The clerk asked for nominations for the position of Chairman.
Ian Morrison was proposed by Diana Preston and seconded by Sarah Hammer.
Ian Morrison proposed Charles Stephens as Vice-Chairman and this was seconded by Diana Preston.
The planning sub-committee was approved as - The Chairman, the Vice-Chairman, Carolyn Mallam and Diana Preston.
The bank signatories will remain the same – The Chairman, the Vice-Chairman and Diana Preston.
Footpaths Officer – this post was deferred until the next meeting.
The Green – Carolyn Mallam will continue in this post.
VDS – Neville Geake and Charles Stephens will see this project to conclusion.
School’s Liaison Officer- Ian Long will be asked to continue in this role.
Stroud’s Field – Charles Stephens will continue in this role.
Diana Preston agreed to continue as the councillor responsible for monitoring the HAPTC and the TVAss of PC’s.

The Green
Test Valley Gardencare are recommending 2 extra cuts of the Green this summer. The current budget is £1000, we have already exceeded this by agreeing to a cost of £1240, the additional cutting of the South side of the Green has pushed the cost to £1440 for the forthcoming season, 2 extra cuts would increase costs by another £160. Discussion took place over the increasing costs of maintaining the Green and it was agreed that Carolyn Mallam be asked to obtain 1 further cut of the Green this year.

Village Design Statement
The consultation period will continue until the end of May.
Charles reported that Neville Geake had received many comments from David Bibby at TVBC - however Neville would welcome further comments from people within the village.

Footpaths and Highways
Maurice Hardy was absent and no discussion on footpaths took place however a letter had been received from Paul Wilson a resident of Woodside Cottages about the state of the track.
Ian Morrison asked Diana Preston for her recollections on the history of the track and he stated that the track is not part of the Green and is therefore not directly under the control of the Parish Council. Diana Preston uses a public track to access her property at Middlecot and this track is entirely privately maintained.
The Parish Council agreed to Grasscrete part of the Green in 1997 at a cost of £2840, 50% of which was met by a capital grant by TVBC.
Maintenance work was carried out in March 2002 on the track at a cost of £2009, 50% again being met by a capital grant from TVBC. 6 parties including the School and Amport Parish Council paid the remaining 50% at a cost of £178 each.
The contractor who undertook the maintenance was asked to comment on the state of the track in April 2004 after concerns were received from a resident. At that time, the state of the track was felt to be adequate.
Paul Wilson would like a discussion on what repairs if any are needed; he feels the school and recreational use has increased over the last couple of years.
Ian Morrison stated that TVBC engineers had in the past suggested extending the grasscrete, and he would get a quote for additional grasscrete and bring this to the Parish Council for further discussion. This would not be at the June Meeting due to it being held in Weyhill Hall and will therefore be an agenda item in July.
The clerk was asked to contact HCC Highways about the state of the roadway outside the entrance to the White Horse just before it passes under the A303.

New Matters

1. Litter – this item will be defered to a future meeting when all councillors present.
2. Disposal Area on the Green – Charles Stephens and Diana Preston informed the meeting that they have in the past found some glass in the disposal area on the Green - however it was minimal and only occurred in the winter months when vegetative cover was reduced. Therefore this issue will be re-examined in February next year.

6. Planning Applications

1. TVN.06633/2 Change of use from agricultural grain store to light industry (classB1) storage and distribution (ClassB8) uses Laines Farm, Quarley No objection
2. TPO.00092/4 Root disturbance to T1 Harcourt House, Amesbury Road Weyhill No Objection subject to the aboriculturist.
3. TRE.CA.00587/114 Trim 1 Ash, remove Ash and Hawthorn also prune 3 hedgerows.1&2 Haydown cottages, Wiremead Lane No Objection subject to the aboriculturist - planning sub-committee.

TVN.LB.00796/2 Installation of solar panels on south facing roof Victoria Cottage The Green Amport. Refused

The following cheques were presented for signature by Ian Morrison and Charles Stephens;

    S A Hoare April salary                     £ 208.78
    Test Valley Gardencare May cut       £124.00
    Test Valley Gardencare April cut      £124.00 (cheque signed mid-meetings)

The land info management service can supply at a cost a CD-ROM of aerial photographs.
HCC reported that the Older Driver Assessment scheme has been a success.
Diana Preston asked that the council contact Stagecoach as the bus stop sign has disappeared at Fox and the stop has been removed from the timetable.

Meeting closed at 9 05pm. Date of next meeting June 27th at the WEYHILL FAIRGROUND HALL AT 7.45pm