Minutes of the Ordinary Meeting held on Monday 15th May 2006 at 7.45 pm in Amport School Hall.

1. Present
Mr I. Morrison, (Chairman), Mrs Diana Preston, Mr Tim Southern, Mrs Carolyn Mallam, Mr Neville Geake, Mr Bill Gore, Mr Maurice Hardy, and Mrs Suzanne Hoare (Clerk).
2 members of the public attended.
The village correspondent was absent.
Apologies Lt Col Stephens, (Vice Chairman), Mrs Sarah Hammer and Mr Ian Long and these were accepted.

2. Minutes of the Previous Meeting and that of the Annual Parish Meeting
The minutes were agreed and signed, having been proposed by Diana Preston and seconded by Tim Southern.

Investigations in the possibility of Quiet Lane status need to be made with HCC.kPossible Lanes, which could qualify, are London Lodge Lane and Georgia Lane.

4. Election of Officers
The clerk asked for nominations for the position of Chairman.
Ian Morrison was proposed by Tim Southern and seconded by Diana Preston.
Charles Stephens had previously indicated that he was willing to stand for re-election as Vice Chairman and he was thus proposed by Maurice Hardy and seconded by Bill Gore.
Charles Stephens had indicated that he did not wish to account for Stroud’s Field in the coming year and Rose Wareham - a regular visitor to meetings and member of the Stroud’s Field committee - agreed to take this role. This was approved by all councillors present.
The planning sub-committee was proposed as The Chairman, the Vice- Chairman, Carolyn Mallam and Diana Preston. This was approved by those councillors present.
The bank signatories will remain the same – The Chairman, the Vice-Chairman and Diana Preston.
Footpaths officer – Bill Gore agreed to continue in this role and this was approved by all councillors present.
Highways and Communication – Maurice Hardy agreed to continue in this new role on the Parish Council.
The Green – Carolyn Mallam will continue in this post.
VDS- Neville Geake and Charles Stephens will see this project to conclusion.
School’s Liaison officer – Ian Long will be asked to continue in this role.
Diana Preston agreed to continue as the councillor responsible for monitoring the HAPTC and the TV Ass of PC’s.

The Green
A letter has been received from a resident on the Green complaining about rubbish by the play area. The committee hoped this was an isolated incident and would continue monitoring the situation.
Bees have been seen on the green in the vicinity of the play area and the Chairman will contact the Routh's for advice.
The clerk to confirm with Test Valley Gardencare that 3 cuts per month are scheduled for May, June, July, August and September - this is for the main Green - the south side will continue to be cut twice a month.

VDS
Charles Stephens has the final copy of this and it will now be sent to Mr Bibby at TVBC, once approved it will be sent for printing. All the script and pictures are available on a CD; the final copy will follow this pattern but may undergo subtle changes during layout preparation. Neville Geake asked that any final comments need to be made before it goes for design, as later changes will prove costly in both time and money. Neville and Charles were thanked for their continued work on the VDS.

Footpaths and Highways
The footpaths will be cut during the first week of June. The landowner has sprayed the path area between the old watercress beds and Nether Cottage; this has been reported to the Environment Agency, as it is adjacent to a watercourse.
Diana Preston reported that a Badger was seen with a badly injured foot on Footpath 27 and asked the Parish Council if anyone knew of traps being set anywhere else in the Parish. This was a matter upon which the Council expressed its concern.
TVBC have asked Parish Councils to perform a census of path users on or around June 18^th. Bill Gore said he was happy to co-ordinate a census if sufficient volunteers came forward. Carolyn Mallam, Suzanne Hoare, Tim Southern and Neville Geake all put their names forward and the census will be publicised on the website in the hope of finding more volunteers.
Bill Gore reported that both properties through which the disputed footpath 23 runs were for sale, he has contacted Peter Watson at HCC in the hope that a definitive route could be declared.
Maurice Hardy reported that the 30mph sign outside Sarson Farm was in danger of disappearing into the hedge, Clerk to write to Dr Hoole.
Maurice Hardy had been in contact with David Wilson regarding the white lines ‘pathway’ from Monxton along to the school. Mr Wilson felt they were a mixed blessing as cars tended still to encroach on them when passing, sometimes to the surprise of pedestrians. Further consideration will be needed in finding a solution to a safer walking route through the village.
Ian Morrison reported that he had been unable to contact Paul Walsh regarding the erosion of curbs in Wiremead lane as he was not currently at work.

Stroud’s Field
The whole Field was cut this time in error; in future only the front section will be cut back.

6. Planning Applications

7. Planning Results

8. Finance
The salary rise for the clerk was presented; the rise recommended by the NALC was approx 2.5%. This was approved by all Councillors present.
The following cheques were signed before the meeting by Ian Morrison and Charles Stephens -

Diana Preston reported back from the TV Ass of PC that a mobile speed monitor was available, and that parishioners could operate it themselves with drivers getting warning letters. Ian Morrison to follow this up - possibly for Fyfield Road.
Ian Morrison asked for suggestions where 4 extra hours policing could be used within the Parish – please let Ian Morrison know your comments. This information will also be put on the website.
Diana Preston reported that quite large amounts of funding were available for children’s play areas. This again brought the issue of a play area at Weyhill to the forefront. Ideas are need on how to best contact the MOD and Test Valley BC to find some land and acquire it to enable a play area to be created.
The School travel plan needs advertising, again this will be posted on the website and Rose Wareham took the information in her role as a School Governor.

Meeting closed at 9.10pm.

Date of the next meeting June 19th at 7.45pm at Amport School.