Minutes of the Annual General Meeting held on Monday 21st May 2007 at 7.45 pm in Amport School Hall.

1. Present
Mr I. Morrison, (Chairman), Lt Col Stephens, (Vice Chairman), Mr Bill Gore, Mrs Carolyn Mallam, Mrs Sarah Hammer, Mrs Diana Preston, Mrs Jean Arnell and Mrs Suzanne Hoare (Clerk)
The village correspondent was present plus 3 members of the public.
Mrs Pat West - HCC CLLR was also in attendance.
Apologies were received from Mr Ian Long and Mr Tim Southern these were accepted.

2. Ian Morrison welcomed Jean Arnell to the meeting and proposed her co-option as a Parish Councillor; this was unanimously approved by all councillors present.

3. Election of Officers
The clerk asked for nominations for Chairman – Ian Morrison was proposed by Diana Preston and seconded by Charles Stephens, he was duly elected unanimously.
Ian Morrison asked for nominations for Vice Chairman – Charles Stephens was proposed by Ian Morrison and seconded by Carolyn Mallam, he was duly elected unanimously.
The planning sub-committee was elected and comprises – Ian Morrison, Charles Stephens, Diana Preston and Carolyn Mallam.
The bank signatures remain the same –Ian Morrison, Charles Stephens and Diana Preston.
Bill Gore was elected as Footpaths officer.
Highway problems will now be dealt with via Pat West, who has volunteered to help in this area.
The Green – no councillor was prepared to commit to the Green and it was proposed to ask Ian Long if he will fulfil this role.
Ian Long is also to be asked if he will continue his role as School Liaison Officer.
Diana Preston will continue as representative for HAPTC and TVAssc TPC.
Jean Arnell has accepted the role of responsible Financial Officer.
All these appointments were approved by all councillors present.

4. New Code of Conduct
The new code of conduct has been made available to all councillors via the internet and the new declaration forms were duly completed by those councillors present tonight. It was unanimously agreed by all councillors present to adopt the new code of conduct. Further guidance will be available shortly from TVBC in paper format and will be distributed as soon as it arrives.

5. Minutes of the Previous Meeting
The minutes were agreed and signed, having been proposed by Charles Stephens and seconded by Diana Preston.

6. Matters Arising from the last meeting
All will be dealt with under reports.

7. Reports

Amport Fen
David Horne attended the meeting to give an update on the ongoing work at Amport Fen.
It is virtually impossible to gain access to the Mill Stream from the Fen and it is proposed to clear the Green side of the Stream very shortly to enable clearance work on the Mill Stream to begin. The reed beds will then be visible and thinning work on overhanging branches should reduce leaf litter.
Rob Walker from Gardencare was asked to quote for this clearance work as the Parish Council has £160 credit with his company from last November. His quote was returned as £514-90 plus £90 for spraying nettles, this was to include this credit making the total cost of the work nearer £760. Time is short for the work to be completed but several councillors felt the quote was high and that a second quote should be obtained.
Ian Morrison thanked David Horne for all his hard work at the Fen so far.
Pat West stated that Tim Southern, as our TVBC Councillor, should be able to check if a small scheme enhancement grants was available to help with the costs.
Ian Morrison said a decision will need to be made quickly on this matter.

VDS
The VDS is now undergoing public consultation having been published on May 18^th and comments must be received within 3 weeks.

The Green
The Rospa report has been received and the cradle swing seats need replacing, a quote and information will be obtained and circulated to councillors before the replacement is made.
A letter has been received complaining about a loose dog on the Green which chases deer. A cat which attacks birds was also reported but the owners have now fitted it with a bell.
The letter asked when the goal posts are coming down but the Parish Council has been asked if they can stay up in the summer for the local children and this has been previously agreed.

Footpaths and Highways
Clive Hutchinson has been asked to cut the footpaths and the work is expected to be completed during the 1^st or 2^nd week in June.
Footpath 13 has been cleared by somebody in Quarley.
Some local potholes have been repaired any further complaints will be channelled through Cllr Pat West.

Tesco Application
Reminder letters were sent out to the Parishes locally who have not replied and an initial meeting was held with about 8 Parishes represented plus Ian Marshall.
Those who attended were well briefed and an application from Tesco is expected on June 16^th.
Local planning officers are supportive at the moment and the time scale for consideration of the application by TVBC is 13 weeks.
The most successful approach in this case is to cause a delay as Tesco have lodged an appeal in Farnborough where it is much more cost effective for them to be based.
Pat West commented that the application goes against the Andover Vision 20 year plan to increase the percentage of quality jobs. HCC is working to promote apprentice schemes and this potential application falls outside that remit.
The original planning consent was for a warehouse half the size of the one proposed.
At this stage the action committee must come up with a reason to delays the planning decision. Ray Lucas of that group is to be allowed to speak at the planning meeting.
A letter stating reasons for the application to be turned down will be sent to Roger Tetstall, Madalene Winter and Cllr Thornber, leader of HCC.
The TV Assoc of PC will also be used as a forum to challenge this development.

8. AOB and Correspondence
The Parish Council discussed the Street Lighting Initiative and decided against the scheme as it would appear to double our costs.
Smith of Derby who provide the maintenance of the school clock have offered the PC a discount of 15% if we are prepared to pay for 5 years work at once, this would amount to £697.00 plus vat. Ian Morrison will check the financial situation of the Company before any decision is made.
Sir George Young has forwarded some literature on extending the flight path at Bournemouth Airport; this will be passed to Ian Long for his comments.
Sarah Hammer commented on the poor state of the road outside the White Horse at East Cholderton, this complaint will be channelled through Pat West to Hampshire Highways Clerk/Pat West .
Diana Preston was very concerned about the missing road signs as lorries leave the A303 west bound at Thruxton Circuit, the 3 signs usually directed lorries up the old A303 to the Grateley Business Park but their removal has led to lorries travelling through Quarley recently leading to a dog being run over. Phil Lashbrook will be contacted as the TVBC Councillor in the hope that some urgent action will be taken on this matter. Clerk/Pat West
The overflowing dustbins outside The Old Farm were mentioned and Pat West commented that households who have extra rubbish can apply for an extra bin. It is hoped that the bins could be stored off the road in this attractive yet busy area of the village.
A shared ownership house is available at Michaelmas Drove.
Pat West let the meeting know about the Slow Down stickers that are available to put on Wheelie bins and distributed some to councillors.

Date of the next meeting: June 18^th 2007 at 7.45pm at Amport School.
The September meeting will be held at the Fairground hall on the 4^th Monday of the month- the 24^th.
Subsequent meetings will be held on Oct 15^th, Nov 19^th, Dec 10th, all at 7.45pm at Amport School.

The Meeting closed at 9.25pm.