Minutes of the Ordinary Meeting held on Monday 19th November 2007 at 7.45 pm in Amport School Hall.

1. Present
Mr I. Morrison, (Chairman), Lt Col Stephens, (Vice Chairman), Mrs Sarah Hammer, Ian Long, Mrs Diana Preston, Mr Nicholas Hoare, Mrs Jean Arnell, Mrs Carolyn Mallam, Mrs Tanya Garman and Mrs Suzanne Hoare (Clerk)
Apologies, Tim Southern and Mr Bill Gore.
David Horne and 1 members of the public.
The village correspondent was present.

2. Minutes of the Previous Meeting
The minutes were agreed and signed after a small addition, having been proposed by Sarah Hammer and seconded by Diana Preston. Ian Morrison then asked Councillors if they wanted a shortened form of the minutes produced or wished them to stay as they were.
All councillors voted for them to remain the same.

3. Matters Arising from the last meeting
The 30mph sign in Monxton Road has been re-erected.
Footpath 6 – re posts to deter fly tipping - this will be followed up again.
Bill Gore has cleared footpath 13.
Code of Conduct – Ian Morrison stated that he felt it was up to individual councillors to decide if they had a personal interest in items being discussed and therefore it would become routine at the beginning of meetings to declare a conflict of interests if councillors felt one existed.
Nicholas Hoare declared an interest in the new build item with regard to the school as he is a member of the Sheppard trust.
Ian Morrison declared an interest in the Planning Application at the Old Farm as he owned the neighbouring property.

The Green and Amport Fen
David Horne reported on the second visit by the Community Service volunteers which was regarded as a success, clearance and work on the Green side of Pill Hill Brook is on schedule and Hampshire Wildlife are due to visit shortly. The sole cost was the hire of a Portaloo.
It was reported that green waste has been dumped on the green – Ian Morrison to write to those concerned.
Sarah Hammer proposed the councils thanks to David Horne and felt the Parish Council should write and thank the Community Service and invite them to talk at the Annual Parish meeting in April.
The invoice (£330) for additional mowing of the Green has been queried by the School and this will be clarified by IM/Clerk
The mowing contract for next year was discussed and all councillors were in favour of asking Mr Welch to quote on the same contract as this year with the addition of strimming the banks of the ditch parallel to the road to slow down the build up of debris in the ditch.
Further tenders will be sought if the council has a legal obligation to do so. Clerk to check

Footpaths and Highways
Footpath 6 is currently being reviewed by HCC, evidence would suggest that it should be re marked as a bridleway, the council was asked for its view and evidence to support that opinion, it would not be open to vehicles. The reply will indicate that the council has no objection to it being reclassified as a bridleway clerk
There would appear to be no entry on the land registry for the land which currently forms a driveway to Nether Cottage, a footpath runs over it and as the situation appears complex to resolve, it will for the time being left in abeyance.
A drainage ditch near Waterloo Bridge seems unable to cope with heavy rain, Tim Southern will be asked to take the matter up with TVBC.
The damaged bus shelter at Weyhill Fair will be repaired, Chappell Builders will be asked to commence the work as soon as possible as their quote has been accepted by the insurers.
A second letter will be sent to Mr Oxley asking him to remove the overgrown ivy on the Bus Shelter outside the Amport Inn. IM/Clerk

VDS
The VDS has gone to the printers and copies will be available shortly for the council to approve, the printing costs will be £429 for 100 copies and half of these costs should be reclaimed from TVBC.
The VDS should become an approved Policy Document in December or January.
Charles Stephens was thanked for his continuing work on this project.

Tesco Application
The meeting of TVBC Northern Area planning Committee has been postponed from December 3^rd as Hampshire Highways have raised some concerns , the meeting is now likely to be held in January.

5. The new School Building
Alexis Hammer had sent councillors details of the project and further copies were distributed at the meeting.
The school will need to raise between £16,000 and £24,000 to complete the project.
Monxton and Quarley Parish Councils have also been approached to give a donation.
Ian Morrison stated that the school fulfils a local need and all the children who attend are local, the current intake and next year’s all coming from within the catchment area.
All councillors agreed in principle to support the school with a donation.
All councillors were asked to suggest an amount that they personally would like the Parish Council to donate to the school, suggested amounts ranged between £3,000 and £5,000.
The Proposal was made that the Parish Council at this stage donate £3,000 to the New Build Project; this may or may not be the final donation to this project. All Parish Councillors present (Nicholas Hoare not voting) agreed with this motion, after consultation with the school a cheque will be sent.

The following cheques were presented for signature by Ian Morrison and Charles Stephens- all were approved by those councillors present.

Councillors were asked to consider items for inclusion in next year’s budget as the precept for 2008/9 will be set at next month’s meeting.
A budget update for 2007/8 and a proposed budget for 2008/9 will be available to all councillors with the agenda prior to next month’s meeting Finance sub-committee to meet

9. AOB and Correspondence
Lains Shooting farm have offered 4 shooting scholarships to young people of the Parish aged between 11-16 years, candidates must be able to attend the 3 sessions on 19/1, 16/2 and 15/3 - 2008 Names to Councillors or clerk by next meeting please
Concern has been expressed over the wishing well being constructed at Mussett Cottage, the owners have been advised that they will need to seek planning consent from TVBC.
Sarah Hammer notified the meeting that she had had a reply from Christopher Dunning seeking clarification on the Parish Councils wishes for a play area at Fairways. Ian Morrison will reply with information on size of area needed and the fact that the Parish Council would be seeking a donation of the land, not a lease or sale.

Date of the next meetings will be December 10^th at 7.45pm at Amport School .

The Meeting closed at 9.25 pm.