Minutes of the Ordinary Meeting held on Tuesday 26^th February 2008 at 7.45 pm in Weyhill Fairground Hall.

1. Present
Mr I. Morrison, (Chairman), Lt Col Stephens, (Vice Chairman), Mrs Sarah Hammer, Mr Nicholas Hoare, Mrs Tanya Garman, Mrs Carolyn Mallam, Mrs Diana Preston and Mrs Suzanne Hoare (Clerk)
Apologies - Mr Tim Southern, Mr Ian Long, Mr Bill Gore, Mrs Jean Arnell, David Horne
The village correspondent, Mrs Pat West and 1 member of the public were present

2. Minutes of the Previous Meeting
The minutes were agreed and signed after amendments to the section on the VDS were made, having been proposed by Charles Stephens and seconded by Carolyn Mallam.

3. Matters Arising from the last meeting and Declarations of Interest
Mr Nicholas Hoare registered an interest in the Lains Farm planning application

The Green and Amport Fen
David Horne sent his apologies and asked that the action day planned for the 1^st March be cancelled as he would be away.
David Horne in his written report was concerned that children are again moving the logs on the Mill Stream banks, signs were considered as a means of discouraging this but in the end it was felt a more personal approach would achieve more.
David Horne and Sarah Hammer will approach the school and ask if they may attend an assembly to explain the aims of the regeneration project on the Fen and Green. In addition to the visit it is hoped that a letter can be sent home to each family at the school explaining the projects aims. IM/CS/SH/DH
Since the last meeting Mr Welch has been approved as the contractor to clear a path on Amport Fen, approval was sought from councillors via e-mail and Greenheart were thanked for their competitive quote.
Maurice Hardy has contacted the council to inform us that his wife is no longer able to clean the commemorative plaque on the Green, in the absence of other volunteers Ian Morrison has agreed to take on this task.
The clerk was asked to try and obtain a few more old telegraph poles to further control the car parking on the Green.

Footpaths and Highways
Bill Gore, although unable to attend tonight, has determined that all landowners over which both footpaths and bridleways cross are responsible for their clearance and upkeep.  It is hoped that a directory of land owners could be produced to enable the prompt clearance of paths to happen.
Footpath 6 on the Monxton side of the Grateley road is now suffering from fly tipping .Pat West commented that the Parish Council should contact the Green team at TVBC who will come and clear the waste and prosecute the fly tipper if possible.
It was agreed that the landowner should be asked to put up a post to control vehicular access.
A quote of £233 to repair the bus shelter roof at the Amport Inn has been received , a second quote will be sought before work commences. Clerk
A further cheque for £200 has been received from the Insurance Company for the damage to the bus shelter at Weyhill. Therefore the cost of the replacement bus shelter was fully met by Insurance.

VDS
100 copies of the finished Village Design Statement have been produced. A bill has been received from Bulpitt printers for £694.00.It is hoped that this cost may be reimbursed by TVBC.
Charles Stephens will organise the distribution of copies of the VDS to neighbouring Parish Councils and local businesses. CS/Clerk
Spare copies will be held by the clerk and the potential to produce the VDS in disc format will be explored. Clerk
Charles Stephens was thanked for his hard work and perseverance during this project which TVBC described as an ‘outstanding piece of work’. Neville Geake will be thanked for his significant work on the project in the initial stages IM

Tesco Application
Pat West spoke on the 5 outstanding objections raised by HCC, 2 have so far been overcome.
The Green travel plan and several aspects on the junction improvements are so far unresolved. The highways agency is looking more fully at the HGV numbers supplied by Goodman. Fire and safety issues also remain unresolved.
Pyestock near Farnborough seems to be nearer granting planning permission for a major warehouse and this could affect the Andover airfield development.
The current expected date for the planning meeting is mid April.

6. Planning Results
None recorded

7. Finance
The following cheques were presented for signature by Ian Morrison and Charles Stephens, all were approved by those councillors present.

It is hoped that TVBC will reimburse the PC for the printing costs of the VDS.

A proposal allowing for a new play area at Weyhill has been received from Strutt & Parker, agents acting on behalf of Mr Christopher Dunning.  Mr Dunning has offered a half acre site in the north eastern corner of his land; several provisions were stated including the expectation that Amport PC would meet the legal costs. The fencing of the site must also be paid for by the Parish Council and the Council would be liable for any costs associated with the removal of the play area.  Sarah Hammer has made provisional soundings and it is felt that the age group to be catered for would be 8-12 years.  Ian Morrison suggested that a working party be formed led by Sarah Hammer and perhaps a flyer could be delivered to gauge local opinion on the proposals.  TVBC have a dept which can give help and advice on play areas. Clerk to find out.  Ian Morrison will relay thanks to Mr Dunning.
A cheque for £51.20 will be forthcoming from Southern Electric covering the way leave necessary to move a telegraph pole adjacent on the footpath next to Boldre in Sarson Lane. This was approved by the Parish Council.
The PCC have written asking for a grant for the graveyard maintenance and a cheque for £250 was approved, in line with the budget by all those councillors present.

The Meeting closed at 9.00 pm.

The date of the next meeting is March 17^th at Amport School.