AMPORT PARISH COUNCIL
Minutes of the Ordinary Meeting held on Monday
15th November 2010 at 7.45 pm at Amport School
Mr Ian Morrison (Chairman), Lt Col Charles Stephens (Vice Chairman), Mr Bill
Gore, Mrs Sarah Hammer ,Mr Ian Long, Mr Allan Maddern, Mr Ashley Smith, Mr Neil
Warren and Mrs Suzanne Hoare (Clerk)
Apologies, Mr Nicholas Hoare, Mrs Tanya Garman and Mr Tim Southern TVBC
The village correspondent and 1 member of the public were present.
2. Minutes of the Previous Meetings.
The minutes of the previous meeting were approved by
Bill Gore and seconded by Charles Stephens.
3. Matters Arising from the last meeting and Declarations of
There were no declarations of interest.
A significant blockage of the drains has been identified and dealt with in
Sarson Close; Maurice Hardy is away at present so no more current information is
The planning application at 19 Sarson Close has been withdrawn.
The Parish Boundary was again discussed as Sarah Hammer was present; the
questionnaire which was distributed to Quarley resident in 2009 was examined but
was felt to be too blunt and would not encourage a response from residents.
Sarah Hammer stated that she would
modify the format of the questionnaire and draft a covering letter to explain
the Parish Council‘s position in offering residents north of the A303 a chance
to express a preference for which parish they belonged too, this would be part
of the forth coming Parish Boundary review due which may take place in 2012.
Ian Long expressed concern that this consultation was being considered without a
Parish Council vote on the issue. Ian Morrison assured Ian Long that no decision
had been taken to effect a consultation, but that preparatory work had started
and all councillors would have to chance to state their views and vote on the
issue before any documentation was sent to residents. The process of
consultation would be lengthy and unless a majority of residents were prepared
to express a desire for change, TVBC would be unlikely to take further action.
Community involvement was updated by Neil Warren; the questionnaire is being
prepared with questions under 7 or 8 headings.
Ian Morrison confirmed his role as chairman allowed him the casting vote where
votes on an issue are tied (as happened last month) he also confirmed that the
Parish Council has sought advice from HALC on giving donations via the section
The Track and the Ditch
Brian Nolan introduced this item as he has been
preparing the detailed specification for the Track; this is almost ready to be
sent to contractors. Keith Thompson from Hampshire Highways is visiting the
track on Thursday and will offer his further advice. A copy of the specification
was then passed to all councillors for their approval.
Mr Talbot Rice who uses the track to access 2 fields has indicated that he does
not wish to contribute to repairs as he feels the current state of the track is
sufficient. Ashley Smith further commented that the track users such as the
school and parish council should be treated as 1 share as public money would be
used in both cases. All these factors will need to be discussed and voted on
once tenders have been received.
Neil Warren asked that McLaren be invited to perform the job as a benefit to the
local community, the Chairman agreed to write to the company in the hope that
this may happen.
Thanks were expressed on behalf of the Parish Council to Brian Nolan.
The Green and Amport Fen
Neil Warren presented his specification for the new
grass cutting contract and comments were asked for within 7 days from those
councillors present, this will allow the contract to be sent out.
The question of costs increases was touched on briefly and it was hoped some
final figures would be available before the precept was agreed for next year,
this will happen at the December meeting. Neil Warren was thanked by Ian
Footpaths and Highways/Communication
Bill Gore reported that the Footpath accessing the old
watercress beds from the village Green will be cut once more when the weather
There was a problem with an overhanging tree on the track which is used by a few
houses in East Cholderton; the landowner will be contacted with regard to
removing the danger. IM
5. Planning Applications
The following cheques were signed before tonight’s
meeting but were approved using votes taken by e-mail where necessary.
They were signed by Ian Morrison and Bill Gore.
| S A Hoare
|| Nov salary
| Mr Welch
| Test Valley School
|| book prize
| John Hanson School
Suggestions for inclusion in next years budget included
sponsoring the toilets for next years fete. The Finance committee will meet
before the next meeting to undertake a risk assessment review and prepare a
draft budget for consideration in December. IM/AM
AOB and Correspondence
It was suggested by the Chairman that a letter of
thanks be sent to PC Bill Williams as he moves to the Sombornes
Allan Maddern distributed information on the winter weather
preparations put in place by HCC, he and the clerk will act as information
distributors and warn the council of any local problems. We are still waiting
for 3 new salt bins requested within the parish, AM
to follow up.
Allan Maddern undertook to complete the survey on local library
Concern was expressed at the local shoot based in the field adjacent to Amport
House, this leads to the shooting of pheasants which is clearly visible from the
Grateley Road. This will be monitored and reviewed at the next meeting.
Rose Wareham raised concerns over the allocation of shared ownership houses at
Michaelmas Drove. Local people were not being given priority and this was
against the original conditions attached to the properties. IM
to check up on this